This blog will help you understand the working of document assembly and how your business can utilize this modern document creation process for better output.
Document assembly, also known as document automation, involves the use of a software system instead of humans to assist in creating documents. It can add content to the documents by using templates and pre-assigned databases. For a business this could be any kind of document right from a thank you email to bulk contracts that would have been handled by a qualified developer brain.
If you are thinking about features and software like mail merge or Excel that can compute large figures in a spreadsheet, then you have a partial idea of how Document Assembly works, only that it is more sophisticated with a lot more automation that does as much as 80% of what humans could do in the creation of documents.
Automated document assembly software like Windward gives the user a lot of flexibility, yet it still maintains the best practice for the creation of documents, adhering to stringent guidelines. These documents can be managed by computer literate individuals within the company without having to call in the IT department to set up and risking human error in the process of creating documents. Human input is not completely abandoned in the process. For facts and figures that will need to be updated, human participation can still be involved at any time of the creation process.
This means there is still room for creativity within the document and variable details can always be adjusted according to the need for it.
Has this yet convinced you that document assembly is something your business must adopt?
If your answer is “no,” well, here are some convincing facts:
According to a survey of companies that still create important documents manually, over 60% of them reported they will make more than two redrafts of documents before they are approved.Think of the amount of time that goes into drafting and redrafting the documents and the number of people involved in this process that automation would perform in a few minutes and you can be sure it will hit the standards right on the first try. Employees would have more time to perform other tasks if document assembly is automated.
There is a general feeling of relief knowing you do not have to spend a lot of time searching for an old document to edit or knowing that you can access the document you need anytime and anywhere you are because there is a cloud storage access or the web access when using a mobile device.
This means you can meet a potential client in a restaurant and email them detailed documents right there without returning to the office. Just a few clicks and you get to access and share the documents. Life gets better, in fact, research actually shows more workers are better productive out of office than in an office setting.
Another study shows that for many businesses that produce hundreds of documents everyday, on an average of over 30% of these documents do not comply with brand standards. On the other hand, with assembly or automation software, you can ensure that even if thousands of documents are produced every day, they would all meet the guidelines and standards.
Document assembly tools like Windward Designer are obviously more beneficial for businesses in terms of finances, human efficiency, and overall better performance of the business which every firm would find enticing.