Dynamic document generation is the freedom to create templates for any kind of document and then easily populate that template with variable relevant data. The types of templates you can create are limitless so you can even use the document creation tool to create transactional documents like receipts and contracts as well as invoices and purchase orders.
With dynamic document generation, human involvement is limited which means it is faster and error free. The software is responsible for gathering data, inserting it into the document and even distributing the document to the concern parties. It can be applied in various processes of business like sending out proposals, invoicing, and initiating contracts.
For instance, real-estate companies can effectively use this software in different aspects of their business. Think of a situation where lease agreements need to be drawn up for different clients and tenancy agreements signed. Instead of working on each individual lease agreement manually, they can use the dynamic document creation process to enter data into the lease template and then send it to the client who will look at it and even use an e-signature to accept the terms. This saves time as well as money that would be spent delivering the document in person.
Another example — educational organizations deal with a lot of students. A task like preparing report cards can be simplified using dynamic document generation. Each student's results can be automatically generated and if need be emailed directly to the parent saving the teacher time to attend to preparing lesson plans and other important duties they may need to attend to.
If you have an urgent need to create documents quickly, there is no problem, the software allows you to create documents on the fly. If a customer makes a request for information abruptly, you can access the information from wherever you are, incorporate it into a template and then send to the customer or save it in any format and later decide what to do with it. Talk about swift and easy!
You can meet new demands for a document by putting it together from scratch. The software allows for flexibility so if you have different demands for unique documents, you can put them together on the fly. Choose an appealing color, add the logo and redesign the entire template to suit the need at hand. That is the beauty of dynamic document generation — it is not that the data changes, even the features and layout of the document can be changed as needed.
This comes in handy for organizations handling several brands but using a single computer or data source.
You do not have to spend grueling hours trying to put together multiple customized documents. Automate the document generation process so that you can focus on the bigger picture of the business and save money you would have spent having someone employed to create documents.
Dynamic document generation takes care of the much-needed process of a business that can take up as much as 10% of your time. That time could even be doubled if errors are discovered that could lead to loss of customers.
Simple automation of document generation with dynamic software like Windward will increase the efficiency of a business by 10% or more leading to more work being done and less money spent on it.