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Creating Legal Notices - Best Practices to Know

Download the PDFLegal notice documents being created by a lawyer

It is common legal practice to inform another party about grievances you have with them which you are seeking legal address for. A legal notice is the document that is used to convey such a message. Usually, this is written by a lawyer on behalf of their client even though you could directly draft the document yourself.

To ensure that the document has the desired impact of communicating what actions are being taken against another party, the following best practices need to be followed:

Letterhead

A legal notice needs to be written on headed paper from the legal firm representing the aggrieved party. The letterhead should bear the standard logo of the firm as well as the address and contact details of the firm. For purposes of authenticity, this should be colored to properly represent the colors on the firm's logo. The letterhead also helps the receiving party in case they want to respond to the notice. The address given is usually what they will use to respond.

Include Date

The notice needs to be dated so that the respondent can know when it was issued and at times the notice may require action to be taken within a particular period from the date of issuance so the date must never be left out.

Address the Defendant

A legal notice is a document that must be served directly to the defendant and so it should also be addressed directly. Just like a letter, it should indicate who it is addressed to and the individual’s full name must be included. Alternatively, if the defendant is an organization, then its name must be included. The defendant's physical address should follow below the name.

Attribute the Notice

When a lawyer writes a legal notice, they need to indicate that they are acting on behalf of their client. Usually the phrase “under instruction of my client…” is used at the beginning and the client’s name will follow along with their physical address or business premises. After that, every paragraph will be prefixed with “My Client states…” this indicates that the client is the aggrieved and the lawyer is simply acting on instructions.

Layout the Grievance

The body of the notice must clearly communicate whatever grievance the client has. If for example, the notice is for divorce, then the body should describe the reasons being brought before the court to grant a divorce. Each grievance should appear in a separate paragraph and should be numbered for easier reference.

Action to be Taken

After laying out grievances, the party should be informed what remedies the aggrieved person wants. For example, if the legal notice is about failure to pay rent, then the remedy would be to pay the rent. The remedy sought has to include a time frame for such action to be taken and possible action that the aggrieved will take if the action isn't taken within the specified time. The action does not have to be an ultimatum all the time, sometimes it is an invitation to settle the differences in a meeting at a specified time and location.

Signature

Like most legal documents, signatures need to be included. The advocate will append their signature first as the author of the document and the client will sign below the statement “Under instruction of client.”

Final Practice

The State in which the notice is served may determine how the document is delivered. If electronic delivery is acceptable, then sending it as an email is an option but you will need proof of receipt. If it is printed and hand-delivered, ensure a color printer is used. Standard templates for this document will make it easier to draft.

Windward offers the best automatic legal notices generator that can help you create them in a matter of few seconds by using templates and dynamic data. Try us free before you buy for the next 14 days - download our free trial today.

Tags Start & End

Tags Can Start & End Anywhere

Appendix B

.NET code for multi-page image output

Appendix A

Java code for multi-page image output

Data Bin Search

The Data Bin can now be searched to find a table, column, node or other piece of data without scrolling through it all.

Shrink to Fit

This will shrink the contents of a cell until it fits the defined cell size.

Time Zone Conversion

A new Windward macro has been added to help with converting dates and times from UTC time to the local time zone.

Image Output Format

New image output formats added.

PostScript Output Format

PostScript, commonly used with printers and printing companies, has been added as an additional output format.

New and Improved Datasets (Designer, Java Engine, .NET Engine)

Datasets have been re-written from scratch to be more powerful and easier to use.

Stored Procedure Wizard (Designer)

This works for all tag types that are connected to a SQL-based data source (Microsoft SQL Server, Oracle, MySQL, or DB2).

Boolean Conditional Wizard (Designer)

Before, conditional statements could only be written manually. Now they can also be built using our intuitive Wizard interface.

Reorganized Ribbon

The ribbon menus have been re-organized and consolidated to improve the report design workflow.

XPath 2.0 as Data Source

Adds various capabilities such as inequalities,descending sort, joins, and other functions.

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SQL Select Debugger

SQL Select  Debugger

  • The look and feel was improved
  • Stored Procedure Wizard
  • Improved Exceptions pane

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Tag Editor/Tag Selector

Added a Query tab as a field for typing or pasting in a select statement

  • Color Coding of Keywords
  • TypeAhead
  • Evaluate is now "Preview"

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Rename a Datasource

All tags using that Data source will be automatically updated with that name.

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Connecting to a Data Source

New single interface to replace 2 separate dialog boxes

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Tag Tree

Displays of all the tags in the template, structured as they are placed in the template. This provides a simple & intuitive way to see the structure of your template. Also provides the capability to go to any tag and/or see the properties of any tag.

Added Javelin into the RESTful Engine

If you've just discovered us, we're excited. Learn more about Windward document automation software now.

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Support for Google Application Engine Integration

The ability to integrate the Windward Engine into Google’s cloud computing platform for developing and hosting web applications dubbed Google Applications Engine (GAE).

If you've just discovered us, we're excited. Learn more about Windward document automation software now.

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Additional Refinement for HTML Output

  • Improved indentation for ordered and unordered lists
  • Better handling of template header and footer images
  • Better handling for background images and colors

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Redesigned PDF Output Support

This new  integration will allow for processing of complex scripts and bi-directional  text such as Arabic.  Your PDF output  will be much tighter and more closely match your template, and we’ll be able  to respond rapidly to PDF requests and fixes.

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PowerPoint Support

Includes support for new ForEach and slide break handling, table header row repeat across slide breaks, and native Microsoft support for charts and images.

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Tags are Color Coded

Tags are color coded in the template by type, making it easy to visually identify them.

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Increased Performance

Version 13’s core code has been reworked and optimized to offer a reduced memory footprint, faster PDF generation and full documentation of supported features and limitations in the specifications for DOCX, XLSX and PPTX.

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Advanced Image Properties

Documents can include advanced Word image properties such as shadows, borders, and styles.

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Improved HTML Output

Windward has updated HTML output to reflect changing HTML standards.

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Version 13 New Data Sources

Windward now works with a slew of new datasources: MongoDB, JSON, Cassandra, OData, Salesforce.com

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Generate Code

The Generate Code tool in the designer allows you to open an existing template and, with a click of a button, automatically create a window with the code needed to run your current template with all data sources and variables. Simply copy this code and paste into your application's code in the appropriate place. You now have Windward integrated into your application.

You only need to do this once. You do not do this for each template. Instead, where it has explicit files for the template and output, change that to parameters you pass to this code. Same for the parameters passed to Windward. This example uses explicit values to show you what to substitute in where.

Pivot Tables Adjusted in Output

Any pivot tables in an XLSX template are carried over to the XLSX output. The ranges in the pivot ranges are adjusted to match the generated output. So your final XLSX will have pivot tables set as expected in the generated file.

This makes creating an XLSX workbook with pivot tables trivial.

Imported Template Can be Set to Match the Parent Styles

In an imported sub-template, if its properties for a style (ex. Normal) differ from the parent template's properties for the style, the use in the sub-template can be set to either use the properties in the sub-template, or the properties in the parent.

You set to retain when you don't want the child template's styling to change when imported. You set to use the parent when you want the styling of the imported template to match the styling in the parent.

Any explicit styling is always retained. This only impacts styling set by styles.

Tags can be Placed in Text Boxes

Tags can be placed in text boxes. Including linked text boxes. This gives you the ability to set the text in a textbox from your data.

Tags can be Placed in Shapes & Smart Art

Tags can be placed in shapes & smart art. This gives you the ability to set the text in a shape from your data.

HTML Output Supports Embedded Images

When generating HTML output, the engine can either write bitmaps as distinct files the generate HTML references, or it can embed the images in the HTML providing a single file for the output.

Footnotes & Endnotes can Have Tags

You can place tags in pretty much any part of a template, including in footnotes & endnotes.

Document Locking Supported in DOCX & XLSX

Any parts of a DOCX or XLSX (PowerPoint does not support this) file that are locked in the template, will be locked the same in the output.

Specify Font Substitution

If a font used in the template does not exist on the server generating a report, the font to substitute can be specified.
In addition, if a glyph to be rendered does not exist in the font specified, you can specify the replacement font. This can be set distinctly for European, Bi-Directional, and Far East fonts.

Process Multiple Datasources Simultaneously

If you need this - it's essential. And if you don't need it, it's irrelevant.

Windward enables you to build a document by applying multiple datasources to the template simultaneously. When Windward is merging the data into a template, it processes the template by handling each tag in order, and each tag pulls from different datasources. (As opposed to processing all of one datasource, then processing the next.)

This allows the select tag to use data from another datasource in its select. For example, if you are pulling customer information from one data source, you can then pull data from the sales datasource using the customer ID of the customer presently processing to pull the sales information for that customer. If you're interested in patching together your data from multiple datasources, read this post on our blog.

Written by:_
Genesis Abel

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