Can you imagine there was a time when businesses would debate whether to buy computers or carry on using a typewriter? As ridiculous as that may sound, debating whether to adopt document automation software might not be so different from thinking your office can do without computers.
Law firms are constantly dealing with documents and it would obviously be beneficial if they can do their work faster and better. If you need justification for embracing the modern approach to handling documents, here are the benefits of document automation for legal firms.
How long does it currently take you to create a document? Now imagine cutting that time by 80 percent. Automation frees up time for lawyers to concentrate on practicing law instead of drafting and editing documents. When you think of all the things you need to do to prepare a contract manually and compare it to simply answering a few questions and letting the machine do the rest in just minutes, there should be no doubt that document automation is a win for a legal firm.
For most legal firms, pricing is determined by the time spent on the job, this is usually an unpleasant option for clients who would rather pay a fixed rate. When you automate your documents, you spend less time drafting the documents so you cannot charge by the hour. If for example, a client wants a contract written, they would have it ready in an hour or less so it makes sense to charge a fixed fee. The fixed fee can even be lower for the benefit of the client but the firm will still make a profit because they can serve more clients and make more money.
Errors can be costly to a law firm and that is why they have to be meticulous when they peruse documents for errors. This however takes a lot of time and yet sometimes some errors still manage to escape detection. With automation, however, the error check is done during the creation of templates which is usually a one-off activity. This guarantees the documents that are generated will always maintain a certain level of perfection even if no one proofreads them. This saves the firm money and embarrassment.
The process of designing templates usually involves input from the best legal brains in the firm or at times you can outsource the knowledge. For example, if a firm chooses to automate partnership agreements, they would find the lawyer with the most experience in that field to help design that template. In the end, everyone can use that template to create partnership agreements and the document will always be as excellent as one drafted by a professional. Even if that individual left the firm, their knowledge will be available to everyone within that firm.
Document automation equips the law firm with added capabilities. The firm can take on new requests from clients for specialized services. For instance, a firm may be able to engage in real estate business even though they originally handled only insurance cases. This is made possible by the fact that they can generate any kind of document using the new software as well as the knowledge that can be preserved and shared through the use of templates. Many legal firms have been able to expand their business after adopting this technology.
Everyone within the firm must be on the same page. While you may instruct individuals about how to create documents on behalf of the organization, you cannot be sure that they will always follow the guidelines. With automation, however, the firm will be controlled by the templates. Aspects like font style, spacing, and use of numbering will be predetermined. This means even someone new to the firm will not have trouble catching on and following guidelines since they have little input when it comes to creating documents.
The legal industry like any other business needs to remain profitable and efficient. Finding faster ways to do work and still maintain quality is essential. Document automation offers that solution and no one should be left behind. At the same time, it is important that the software chosen is intended for use by legal professionals.
If you've just discovered us, we're excited. Try Windward with our 14-day free trial and start creating documents in quick time with our low/no code solutions.