Hundreds of enterprises today have made the switch from handling data using spreadsheets and Excel documents to using applications like SAP ERP and SAP HR. It's no doubt a huge step towards improving efficiency within the organization, but that can still be enhanced further. Integrating document automation to process data into different documents can save time, money and prevent human errors.
A prediction from Gartner indicates that 50% of businesses will adopt automation in the production of documents like invoices by 2025. One of the questions one would rightly ask is whether this is a worthwhile investment.
Let’s take a look at the benefits of this integration and it will answer the above question:
As you create a document from scratch, so many things will be running through your mind and you need to do multi-tasking to get it completed within reasonable time. With integrated document automation, however, you do not need to start from scratch, simply identify the document you need to create and a template could be available (if it’s pre-approved). If for example, it is an expense report, there is no reason to search piles of receipts and go through emails just to collect all the necessary data. The document automation software will retrieve all the necessary data from SAP ERP and enter it exactly where it has to be in the template. Within minutes, you will have the perfect expense report ready to share with the concerned parties.
Every employer would like to get quickly to the part where a new employee is productive and justifying why they were chosen for the job. This doesn’t warrant rushing the onboarding process, however, you can make it faster and effective by automating the documents involved. Think of an NDA, instead of having it manually drafted and edited every time you have a new employee, you could automate the production of this document. Within a few minutes, all the right clauses will be included in the nondisclosure agreement and you will not need to involve any paralegal to do this. HR will handle the process and complete it fast and easy.
SAP ERP can collect a lot of data but this is only useful if you can interpret it with the right data presented in reports. Document automation that integrates with SAP can be used to create tables, graphs, charts and so on that will help the business make the right decisions. For example, a sales report will be detailed and error-free with graphs that clearly show how the sales team is doing and decisions can be made based on the documents generated.
Despite the complexity of creating non-compete agreements, with document automation and SAP HR integration, you can ensure that these documents are free from error and the right clauses are included based on the individual being employed or offboarded. This is a quick and accurate process all the time.
Whether you are using SAP ERP or HR, you can improve the value of both applications by integrating document automation software. Your data will be quickly auto-populated to different fields in the documents without errors and your team will perform better by avoiding routine manual tasks.