Remote working became a necessity overnight instead of being a growing trend because of the Coronavirus (COVID-19) pandemic and companies are now allowing their employees to work remotely from home.
Studies have shown that remote working has incredible benefits both to the employee and the company. While maintaining better communication with the management, employees are more productive, happy, and satisfied working remotely.
On the other hand, companies minimize costs and save considerably since they don’t require to rent an office space, pay for fuel, transport, and other utility costs.
Some managers are however skeptical about this idea (although they’re left with no choice due to the virus effect), they think the employees might lose focus if they work away from the office and this might lead to inefficiency and less productivity.
Here are a few guidelines to ensure the efficiency of your employees working from home during the Coronavirus pandemic situation:
Having faith in your staff is the most important aspect of ensuring they perform their work even when you’re not physically present to monitor their work and progress. Maintaining open and free communication is important to this approach. Use software such as Slack and Basecamp to enhance effective communication. They can be used to send updates and track their progress daily.
Each employee has their strong and weak points. Be considerate and ensure you encourage them to do their best while they work at their home. Always analyze the results and discuss it with them so they can well understand where they should put more effort to increase their performance.
Let the team know you appreciate their efforts, be clear on your expectations, engage the team in online meetings in the chatrooms and video conferencing.
Always provide incentives and reward good performance while your employees work-from-home. When employees feel appreciated, they will put more effort into their work and this will increase their productivity. Be open with them, talk and encourage them to take a break from work to re-energize and refresh. Listen to what they have to say. Consider their opinions to improve the work efficiency of your employees while working remotely.
Above all, keep a check on their health condition on a daily or weekly basis as Covid-19 is spreading rapidly — ensure your remote staff stays safe while being productive.
Time tracking software will come in handy in managing the time spent in performing allocated tasks. The team will focus more on the job and will be accountable for the allocated time. There are a lot of cloud collaboration tools that help in managing remote employee teams like Microsoft office 365, QuickBooks and others which will ensure work is done and submitted in real-time and tracking is easy.
Also, documents are a core part of any business whether they are in the form of NDAs, contracts, agreements, invoices, financial statements among others. You can get the best document generation software like Windward that lets even an individual working remotely create documents without any assistance using readily-available templates.
Why make the switch to a new DocGen system now?
Unlike your current document generation system, Windward comes with user-friendly features that even an individual employee working remotely can avail to create documents without the need for any external help from developers or other team members. With the help of no-code templates (that one can design on their own) and incredibly familiar interface your remote employee can create and edit documents right on Microsoft Office Suite. The best thing about it — you can use Windward side-by-side your existing system to create new templates and gradually make the transition.
Now let your remote staff create any document, anytime, anywhere using Windward!