Companies today hit a brick wall when it comes to creating complex documents in high volume that require data from multiple sources or auto-populate the dynamic fields in the document with the right data based on multiple set conditions or logic. Even with the best efforts to create manual systems to deal with these documents, it still becomes a big problem since in most cases no document is the same. Besides, 80% of data organizations have to deal with is unstructured.
How do you deal with this? The solution is document automation.
In different scenarios, organizations have been able to make quick work of even the most complex documents. For example, those that may require different paragraphs to be entered to suit a particular demographic or even preferences different clients may have.
Let's consider the following use cases where Windward can save the day:
A financial institution with locations all over the US needs to generate informational documents for its clients. The information that needs to be included in the document can change based on state, marriage status, dependents, years filed, etc. So, for example, Florida clients need a specific paragraph added to their document, while California clients need another paragraph removed and replaced from their documents. Single people with no kids will have different paragraphs from married people with multiple kids. There are endless combinations of clients' needs here, and Windward enables users to create dynamic documents that have their content changed based on what data is being included in the template. You can use the if/Else/Switch and Case condition tags in Windward’s template Designer to enable a single template to produce an extensive range of permutations and combinations of content that gets auto-populated.
There is so much that affects the final policy provided to an individual. State laws, their health habits, the number of kids they have and so much more. This means whenever an insurer is drafting an insurance policy, it's going to have certain differences from the one before that affect the premium that the client pays. A few paragraphs may also need to change. This is likely to take up a lot of time and require searching for a lot of information about the clients.
Windward is up to this challenge.
For example, if it is established that the client is a smoker, the document generation software will automatically include the premium for smokers and add a para explaining this to the policyholder just in case they ask why they have a higher premium than a non-smoker. Certain paragraphs that need to be added to the terms and conditions in a particular state will also be included for policyholders in that state while they will not appear in another state. Such rule-based automation makes it easier to handle complex insurance documents.
Accountants dealing with tax documents for several clients are faced with a scenario where they have to deal with large quantities of unstructured data. Information comes in different formats. It could be PDF, pictures of an invoice forwarded, scanned receipts, and so on. Using document automation tool like Windward, they save time because the system will extract information from over 150 datasources. For example, it can mine data from a picture of an invoice and transform it into text entered into the right form. The hours or even days you would have spent on data entry are reduced to just a few to get tax documents prepared for hundreds of clients all in a day's work. What’s more, your involvement is limited except for a few queries you may need to answer in order for the software to produce particular documents.
Government departments receive several applications for different permissions. It could be building permits, visa applications, business licenses and so much more. Whatever it is, the response is never going to be the same. Some applications will be approved, based on certain conditions and others may be denied for different reasons. This means the denial or approval letters will have several paragraphs that defer.
With document automation solution like Windward, a government official simply ticks the reasons for denial and the corresponding paragraph will be included within the letter. This makes it easier to generate several letters with customized content.
With Windward, even the hardest documents to generate like contracts and government communication to the citizens can be easily put together with the right information added.
Try Windward today with our 30-day free trial and start creating complex documents that take days within minutes by embedding smart document logic!