There are quite a few things that could distract staff from focusing on the real tasks they are hired to perform: coffee breaks, personal calls, and bathroom visits, just to name a few. Businesses and organizations take note of this and come up with measures to ensure employees’ distractions are kept to a minimum.
However, something that may go unnoticed is the time-consuming steps for document generation.
Consider this: You may have a great marketer on your team, but he may be spending a significant amount of his/her work hours searching for proposal templates, creating and getting them approved, invoicing clients, and searching for accurate data to include in reports...phew!
Proposal generation needn’t be this hard after all!
Research puts the amount of time that goes into paperwork in an office at over 50% of the work hours. That is a massive amount of time. That time can be cut down significantly by introducing Windward to your business for all document generation purposes.
Let us look at how Windward can ensure massive time savings with document automation:
With Windward (the best document generation software), users do not need to start from scratch to generate a document. An updated and approved template would be available for the different documents you may need to generate. There is also a link to data sources so a document can be filled with the needed data. This is a task that if performed manually may take as long as an hour or more, but with Windward, a couple of minutes is all that it takes!
While other software may claim to be able to save time, there is time wasted getting used to using the software. Windward, on the other hand, integrates with applications you are already familiar with like Word so you can design templates and edit documents as you have always done. More on this below.
Many businesses spend a lot of time teaching new employees how to use existing software. Windward is made user-friendly to an extent that any employee with knowledge on how to use a computer and MS Office will find it super easy to use and will not need any lengthy training. They also do not need to learn organizational style and guidelines since the documents will be automatically generated on command.
Many businesses are unable to serve as many clients as they would like because generating documents for each client may take as long as 10 minutes or more. With Windward, however, simple command for a particular document will have it generated in seconds and it can then be printed or emailed to the client, this means more clients can be attended to in a short period.
In a bid to maintain branding standards, many businesses introduce bureaucratic procedures to be followed when preparing even the simplest of documents, this usually results in a long back and forth process that eats up actual work hours. With Windward, templates ensure that every document meets set standards even without having to go through editors, proof-readers, and getting a final signature. All this is done beforehand.
The actual figures for the amount of time saved may vary according to organizations, but a rough estimate would put the number of hours saved in a day to four, which means 20 hours a week and nearly 1000 hours a year. You can claim back as many as 40 days that are wasted on manual tasks by engaging Windward for easy document generation.